BRCA SOP Tracker - Mid Term Review '25

Check out the Mid Term Review of the Board for Reacreational and Cultural Activities (BRCA) below - an interview with the General and Deputy General Secretaries of the institutes' boards, where we get to know about the status of their visions and their tenure so far.

Interviewed by: Aditya Pandey, Demira Vashisth

Shot, edited by: Deeptanshu Prattya, Nikhil Lohan

Journalistic credits: Swayam Gupta, Pragun Garg

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Take a look at the current status of the SOPs of the General and Deputy General Secretaries of the Board for Hostel Management (BHM).

☑ - finished

☐ - in progress

☒ - not started

☐ - check '*'

Please note: We have reported on the status of the SOPs as communicated to us by the respective General/Deputy General Secretaries. In case you find any discrepancy or inaccuracy in the status, kindly inform us.

General Secretary, BRCA - Sahil Grover

Updated on: 20/01/2026

Participation and Inclusivity:

☐* Workshop Series: Organize regular workshops for beginner-level skills in different clubs and creative activities, i.e. Culinary, and Comedy.

☑ Informal Events: Conduct informal events like BYOBs, Jamming Sessions, and DJ nights/proms at hostel and institute level for a fun introduction to the clubs.

☑ PG Participation: Publicise nominated positions in BRCA and Rendezvous to active PG students in club activities. Recruit PG students to help/participate in Inter-IIT.

Rendezvous:

☒ Financial Supervision: Hire an external finance and auditing team to keep a check on sponsorship inflows and streamline budget allocation within verticals.

☑ Marketing Deliverables: Upload all marketing deliverables in a single place accessible to the entire team. Integrate the digital deliverables on the RDV website.

☑ Phase 1-2 Collaboration: Assign RDV phase 2 coordinators to particular club/main/board events and marketing verticals instead of venues to maximise synergy and accountability.

☑ Nation-wide prelims: Organize prelims across different cities for flagship RDV events like World Group Dance, Blitzkrieg, and Rap Battle.

☑ Hospitality: Explore collaborations with Hotel chains and rental platforms to accommodate artists, judges, and outstation participants.

Inter-IIT:

☑ Regular Practises: Identify the preliminary contingent for Inter-IIT at the start of the year and host regular intensive workshops by expert instructors. Ensure the majority contingent stays on campus for offline practises in the lead-up to Inter-IIT.

☑ Talent Curation: Scout and nurture new talent for often-neglected cups like Culinary Arts and Comedy by hosting competitions in the first semester, along with workshops.

☒ External Participation: Create a publicly accessible calendar for all external competitions. Incentivise participation by lauding performances on the BRCA page and rewarding the top performers annually

BRCA Clubs:

☑ Budget Allocation: Separately allocate money from the BRCA pool to individual clubs to minimise unnecessary spending and ensure a proper record of funds utilisation.

Upskilling: Organize online workshops and team-bonding activities during summer break for incoming representatives to improve skills and coordination during the tenure.

Miscellaneous:

☐ BRCA Website: Create an archive for all performances and entries submitted by IIT Delhi students in various BRCA competitions and externals. Create a publicly accessible calendar for all BRCA activities.

☑ Space Utilization: Utilize the abandoned and less utilised space in SAC, i.e., the Billiards room and barbershop, for BRCA activities and as green rooms.

☐** Vendor and inventory listing: Create a centralised list for all BRCA and BHM vendors and BRCA inventory for easy access to club and cultural secretaries.

☒ Cultural Celebrations: Organize various cultural activities during different festivals throughout the year, boosting community participation.

* a lot of workshops have been conducted, but none for culinary and comedy, as written in the SOP

** somewhat differently implemented. The list is maintained and shared when requested, but it is not public

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Deputy General Secretary, BRCA - Geetansh Bansal

Updated on: 23/01/2026

Functioning and Organizational Improvements:

☑ Integrate Cultural Secretaries into the timeline process to ensure their opinions are consistently voiced and incorporated into planning to avoid scheduling conflicts.

☒ Establish a diverse contention panel by including representation from each cultural

subgroup leading to efficient vetoing mechanisms and better division of decision-making.

☐ Enhance contention meet efficiency by making representatives the first point of contact

and hold monthly contention meetings, with incentives for active participation.

☐ Incentivise activity by maintaining a quarterly report of the meetings, externals, initiatives taken by Institute Societies to make them more active and to a better use of resources.

☑ Organize workshops at the club level with external professionals to enhance skills and

foster growth and specialization, and build culture of the club beyond the campus walls.

☐ Repurpose the billiards room for use by BRCA clubs to maximize available space.

☒ Collaborate with the Student Affairs Council to establish a night mess near the SAC

(Student Activity Center) to cater to late-night student needs, for odd hours of practice.

☐ Incorporate traditional festivals like Lohri, Navratri etc. within BRCA and allocate Cultural Secretaries to promote inclusion of underrepresented communities at the board level.

Inter IIT

☑ Schedule competitions in the weak areas at past Inter-IIT competitions before the official Inter-IIT event, aligning them with the BRCA timeline to ensure better preparation.

☑ Hire external coaches for the Inter-IIT contingent teams to ensure high-quality preparation and training, and a higher level of accountability towards performance.

☑ Emphasize neglected areas such as comedy and culinary arts in the lead-up to Inter-IIT by organizing competitions in these fields, in an effort to scout and nurture talent.

☑ Conduct briefings with previous contingent members to provide detailed information about things like contentions, to improve knowledge and avoid any negatives.

☑ Cross-club interaction to inculcate the collective feeling of the Inter-IIT contingent.

Rendezvous

☒ Enhance the marketing and publicity teams through professional training, improving deals and footfall to ensure deliverables are optimized and are followed through.

☒ Incorporate sponsorships into BRCA events by leveraging a marketing vertical working year round, for a consistent inflow of funds, thus leading to stronger corporate relations.

☒ Boost event visibility and outreach by inviting celebrities and influencers as judges, as well as work on the influencer campaign to maximise reach and engagement.

☑ Expand the festival’s impact by introducing inter-city prelims, by introducing a dedicated management vertical for seamless execution and coordination of the same.

☑ Adjust registration fees for events based on current market value to maximize profits.

☒ Modernise digital infrastructure by transitioning from the website to a web-app, integrating marketing deliverables directly into the app and ensuring fulfillment of these deliverables before entry, also leading to a smoother, consolidated registration process.

☑ Optimize budget allocation and outsource some of the decorations, ensuring cost efficiency while maintaining a vibrant, carnival-like fest experience on ground.

PG Involvement

☑ Organising a version of Tour of Stalls curated for the PG population, held in/near their hostels to loop PG representatives into both BRCA and the larger student populace.

☑ Presenting an edition of BRCA night for PG in parallel to the UG BRCA night in the Sapta/Drona open air theater to showcase the offerings in a consolidated fashion.

☑ Engage PG students, particularly MBA as advisors and coordinators in RDV verticals, leveraging their insight and past experience, while growing their involvement in BRCA.

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